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Alma Acquisitions

Alma Acquisitions training guide.

Overview

It can be helpful to know if you already own a title when you are looking to order new titles. Several vendors provide the ability to either load or connect your holdings with their ordering platform.

OASIS

It's possible to publish your holdings in Alma to OASIS so that bibliographers can see what you already own, making the “pre-searching” step in Alma unnecessary. Another option is to link the ISBN in the OASIS display to your Discovery search for on the fly searching.

Sending Holdings to OASIS:

  1. Create a set. It should be an All titles search where Tag Suppressed (Title) = No, and saved as a Logical set. You may need to exclude titles from certain collections, such as DDA collections, or limit to certain material types, such as books/eBooks.
  2. Create an ftp connection to OASIS (Configuration>General>External Systems>s/FTP definitions). You’ll need to get username and password from OASIS (should be the same as those for API)
    OASIS FTP settings
  3. Create publishing profile (Add profile>General). Note that you’ll need to do Data Enrichment for the 852 $b and $c data to be added to a 919 field that OASIS uses to display the holdings information.
    OASIS publishing profile
    OASIS profile page 2
  4. Job will run at time scheduled in the publishing profile. The first run will be publish ALL records in the set as a baseline, but subsequent runs will be incremental and only note changes from the baseline. Check Manage Jobs history to see the report
  5. You may also receive email notifications from OASIS if you’ve supplied your email address to them. These don’t typically match the numbers in the Alma report, not sure why.

  6. After the job runs, OASIS will update their display (usually overnight) to indicate the library holdings, giving bibliographers the ability to see what we already own:
    OASIS holding example

GOBI

Setting up Discovery Link in GOBI:

  1. Sign into GOBISmart
  2. Click on Library>Library Preferences
  3. Under OpenURL Settings:
    1. Enabled: [Check this box]
    2. Base Path: [Type in the following path, but change the institution code to your institution code: https://suny-hvc.primo.exlibrisgroup.com/discovery/search?query=any,contains,{i}&tab=Everything&search_scope=MyInstitution&vid=01SUNY_HVC:01SUNY_HVC&offset=0
    3. Version: [Select 0.1]
    4. ISBN Format: [Select 10]
  4. Click Save
  5. Logout
  6. Test if the new link works properly on a title search result in GOBI


EBSCO Documentation: