Alma Discovery: Primo VE & NDE

Some things to consider when setting up Primo VE searching:

• Expanded search vs. Unexpanded search: The default search for Primo VE is unexpanded, meaning that your patrons will only get search results for content that you own physically or via full-text online. This may sound like a good thing, but the "expand" filter may not be obvious to patrons, so they may not know that there are other results that would be available to them via ILL or Unpaywall. Most stand-alone databases default to expanded searching, so that patrons get all of their results at once, whether or not the content is available. Patrons may expect this behavior from Primo VE. However, if you choose to change your default search to expanded, you may get too many results for searches.
• Everything search: You have control over what is included in the "everything" search. If you want to give more visibility to content from other SUNY campuses, you could include the SUNY Catalog search profile in your everything search. However, adding that search profile might make your local content harder to find.
• Search scopes vs. facets: It's up to you whether or not you want to provide a separate "articles" search, or if you want your patrons to use facets to limit to article resource types
• Slots: Search profile slots add a layer in the search box for a user to drill down to a search profile without going to an advanced search. For example, you could set up slots for each of your physical collections.

Ex Libris Documentation:

• Configuring Browse Search
• Configuring Newspaper Search
• Configuring Local Search and Facet Fields

Primo VE was delivered with several scopes already set up for each campus, including your library catalog, CDI article content, etc. The scopes are configured to be reusable in a variety of search profiles.

• Scopes can contain a mix of different search sources or queries, or you can create your own using “Custom Local Data Scopes.”
• There are 3 different conditions by which you can create a custom scope: Inventory, Local Fields, or Metadata.
• Note that there are two versions of the SUNY Catalog in your scopes list, which were set up by Ex Libris. SUNY Library Services recommends using the NewDiscoveryNetwork scope because it is limited to physical items. The original DiscoveryNetwork scope includes electronic bib records which may not be requestable and may not be available for your campus.

Ex Libris Documentation:

• Defining a Local Data Scope
• Defining a Scope for a Third Party Index (like Worldcat or EBSCO API)

Search profiles allow you to define groups of records that meet specific conditions so that users may search and quickly find materials and services. A Search Profile combines search scopes. 

You can pick whatever scopes you’d like to use for the search profile, and they can be a blend of custom scopes, scopes from your institution, and those externally managed such as the Central Discovery Index, or others.

Ex Libris Documentation:

• Configuring Search Profiles for Primo VE
• Search Profiles - Certification video

The slots and search profiles that you set up for basic searching will also appear in advanced search. You can customize your advanced search in several ways:

• Change the order of choices in the dropdown to put the most used choices first
• Add a Search Index, Resource Type, or Language

Ex Libris Documentation:

• Configuring Advanced Searches

SLS FAQs:

Use cases for restricted search groups could be:

• An article purchase on demand or token collection that you only wanted to have available to graduate students and faculty.
• An alumni search that only shows results from databases where the license allows alumni to have access.
• A PDA/DDA search that you want to have accessible to only different patron groups: maybe one for faculty, and another for students, with different thresholds and parameters for purchasing.

Ex Libris Documentation:

• Configuring Restricted Search Groups