Alma Resource Management

Suppressing a bib record from discovery will prevent it and its associated holdings/items from displaying to the end user in Primo VE. The bib record will only be viewable in Alma. Note: suppressing a bib record from discovery will not communicate a holdings change to OCLC and is not a substitution for deleting.

Records that you may want to suppress from discovery include:

• "On Order" records (suppressed from location)
• Office copies
• Container records for Standing Orders
• Databases
• Records without inventory

The suppress icon appears next to the title when a bib record is suppressed from discovery in both a repository search and in the MD Editor.

Repository search example: 

To suppress a single bib record from discovery in Alma:

• Open the bib record in the MD Editor
• Go to Record Actions
• Check the box next to Suppress from Discovery
• Click Save>Save and Release Record (Ctrl+Alt+R)

Suppressing a set of bib records:

• Create a set of bib records to be suppressed from Discovery
• Go to Admin>Manage Jobs and Sets>Run a Job
• Search for the "Suppress Records from Discovery" job and select it
• Click Next
• Click the radio button next to the set 
• Click Next
• Click the "Yes" radio button for "Suppress from Discovery?"
• Click Next
• Click Submit
• Click Confirm

Import Profile Normalization Rule:

• Select Resource Management > Configuration Menu
• Select Metadata Configuration
• Select MARC21 Bibliographic
• Click the "Normalization" tab
• Select one of the rules, e.g. "Marc21 Bib normalize on save" > Actions: Edit 
• Check the Task List to see if it contains an active Process that "Sets the Suppressed flag of MMS" 
• Verify that the Flag is set to TRUE (the default is FALSE, no suppression)

Create Inventory:
When the record is added via the menu Create inventory > Add physical item” > Holding type is “new” -- the record will be suppressed

General>Other Settings:
Bib records that have no holdings or they are all suppressed, and suppressBibWithSuppressedHol is set to "true" if the HOL was suppressed as a result of an item deletion. The configuration is found by going to Configuration>Resources>General>Other Settings

1. Open the bib record in the MD Editor
2. Click on the Record Actions menu
3. Uncheck the box next to Suppress from Discovery
4. Click Save>Save and Release Record

• Suppressing Alma Records From PrimoVE