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Research Data Management

This toolkit offers guidance for researchers, librarians, and administrators on managing research data

What is ORCID?

ORCID, which stands for Open Researcher and Contributor ID, is a free, unique, persistent identifier (PID) for individuals to use as they engage in research, scholarship, and innovation activities. Create your ORCID iD at Once you have your unique 16-digit ORCID identifier, you can add information to your record manually or by importing from sources like Scopus and Web of Science. Use your ORCID identifier in all stages of your research workflow (grant applications, manuscript submissions, etc.) to make sure that you get credit for your work.


Register today to start using your ORCID iD. You control when and where you use your iD, and can manage connections to your iD in your ORCID account, including deciding who gets to add what information, and whether and by whom this data may be viewed and accessed.

Why should you register? Your ORCID iD:

  • distinguishes you and ensures your research outputs and activities are correctly attributed to you

  • reliably and easily connects you with your contributions and affiliations

  • reduces form-filling (enter data once, re-use it often)

  • improves recognition and discoverability for you and your research outputs

  • is interoperable (works with many institutions, funders, and publishers)

  • is persistent (enduring)

Federal funding

Federal funding mandates resulting from NSPM 33 may require ORCID iDs for future NIH and NSF grant applications.

Starting in October 2023, NSF has partnered with the National Institutes of Health to use SciENcv: Science Experts Network Curriculum Vitae as an NSF-approved format for use in preparation of the biographical sketch section of an NSF proposal. Adoption of a single, common researcher profile system for federal grants reduces administrative burden for researchers. 

SciENcv will produce an NSF-compliant PDF version of the biographical sketch. Proposers must save this document and submit it as part of their proposal via or

Please contact your campus library for help updating your ORCID record information or linking it to other systems.

Create and complete your own ORCID record

After you register, don't forget to

  1. Add works to your ORCID record.
  2. Connect and share your ORCID iD.
  3. Use your ORCID iD with other systems integrated with ORCID (SciENcv, NIH Biosketch, systems at SUNY or your own institution, journal manuscript submissions, or data publishing systems such as Dryad.) ​​

Need help? Take a look at the ORCID + Researchers page, email SUNY OLIS at, or contact your campus library for help.

Image of an excerpt from an example ORCID record

Tips for populating your ORCID record

Adding information to your ORCID record now can save time in the future. You can choose to share data in your ORCID record with your institution, grant funders, publishers, and the public. Ideally, the effort to add information to ORCID profiles prevents duplicate work recording scholarly activity in disparate places and allows re-use information via ORCID.

Here are some tips to adding information to your record.

  1. Start by updating your Education and most recent Employment.
  2. Then add entries to the Works sections of your ORCID record.
    1. Use the Search & link citation importer to add citations automatically.
    2. If your publication has a DOI, use that to add additional citations.
    3. Add the remainder of your works manually.
  3. Add a trusted individual to your account to update your record on your behalf.
  4. Add your information in chunks.
    1. Break the work up over several days. Give yourself a goal to spend 10 minutes a day updating your ORCID record.
    2. If you are applying for a grant, log into your ORCID record and make sure the information relevant to that grant application is updated.
  5. If your institution asks to connect to your ORICD record and you approve the connection, this can save you time and effort updating your current employment information.

ORCID at SUNY: Managing Your Researcher Profile and Scholarly Record webinars


Campus resources

University at Albany resources:

University at Buffalo resources:

SUNY College of Environmental Science and Forestry resources:

Stony Brook University resources:

Upstate Health Sciences University resources: